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Category Archives: Event Planner

How to organise a safe wedding event?

The world is slowly limping back to normal after the catastrophic impact of COVID-19 as people begin to adjust their lives by following certain safety measures to ensure that the spread of this virus is kept at a minimum. If you ask the top, wedding event decorators and planners, they will confirm that business is slowly picking up. In the article, we have shared with you, some safety measures that one of the best wedding planners in South Delhi follows to minimize the risk of COVID-19. Therefore, there is a comprehensive guideline of how to keep the guests safe when they are attending a big event like a marriage ceremony.

Selecting the right venue

The first thing as a wedding planner, you have to look for is the right venue that would fulfill all the key requirements of the event. First, you have to know how many guests, family members will arrive, and what special features need to be put in the marriage venue (tea store, selfie stand, refreshment stall et cetera). After knowing how many people will come to the event, you have to select the marriage hall (after taking the view of the client) that will fulfill the requirement keeping the minimum standard for social distancing in mind.

Risk assessment

As any big event as a marriage ceremony involves the participation of a lot of people, a risk assessment by the wedding planner is essential. The risk assessment will help you identify any problem you may face, which in turn will give you ample opportunity to find adequate solutions should those problems arise. To ensure a comprehensive risk assessment of the venue, you must have a checklist with which you should compare with the wedding venue to figure out the likely challenge you may face to enforce strict social distancing norms and other protocols that are essential during an epidemic.

Food safety

One of the most common mediums through which the COVID-19 infection can spread from one person to another is food and water. Therefore, as a wedding planner, you have to ensure proper hygiene and those people who are handling the food and drinks follow a safety protocol. Additionally, you should serve only plated food and the buffet should be dropped altogether. Furthermore, the food tables should be placed at a distance and the waiters should wear safety gloves and mask while serving food. You can also provide pre-packed lunches and instead of tea and coffee stations, you can offer them premade drinks.

Emergency plan

You should have an emergency plan in place so that in case you identify a COVID-19 19 patient who is unknowingly attending the marriage ceremony, then how to safely remove him/her from the venue and keeping all the guests safe. To ensure that the guests who are arriving are tested at the gate itself, you should have an infrared thermometer and hand sanitizers ready there with trained personnel who can quickly identify any patient of COVID-19 and do not let him/her enter the venue.

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What Exactly Event Planners Do?

  • It’s an event planner’s job to ensure related to an event is taken care of, from idea conception to programming, day to day logistics and decoration is everything taken care by an event planner.
  • They often choose meeting locations, arrange transportation and co-ordination is the main aspect to be taken care in the organasing. Liaising and contracting with venues, booking vendors for catering, equipment, flowers, etc. overseeing all logistics, including travel and scheduling, and on some occasions managing and confirming attendance. Of course,nearly always have to work within a specified budget.
  • On the day of an event, their job is to ensure everything runs smoothly, right up until the last guest leaves and the lights go out. They typically are hands-on, ensuring equipment is set up, handling every last-minute crisis that pops up and putting the finishing touches on everything.
  • It’s not about the Top India Event Planner, event planner is required to be passionate about the event he/she organizes. They are required to be calm and handle the every situation.
  • Apart from the proceedings of the ceremonies, Event planner organizes DJ party, Entertainment related activities. Apart from this, event planners propose ideas to improve the provided service and event quality.
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